Who we are

The Student Windsurfing Association ("We", "SWA") is a company registered in England and Wales with company number 04595177. Our registered address is 3 Elmside, Guildford, GU2 7SH and we are also accessible through email by contacting This email address is being protected from spambots. You need JavaScript enabled to view it.. 

We are a data controller as defined by the Data Protection Act 2018 and the General Data Protection Regulation (GDPR). We are committed to protecting and respecting your privacy.

What information do we collect

Unless stated otherwise, the SWA collects and processes personal data under the legal basis of a legitimate interest. This interest falls under a client business relationship, in which we are required to gather and use data in the best interest of the SWA and of the data subject.

When you purchase a SWA membership, your name, username, contact details, and ethnicity are processed to form a contract.

Other information such as university, emergency contact details, date of birth, windsurfing level, dietary requirements, and t-shirt size are processed to provide tailored events for you. Health information is also gathered in the interest of safeguarding and providing adequate care.

The SWA event series requires us to know your gender, university and windsurfing level. If you do not wish to enter the SWA event series, please contact us before registering.

If you attend an event, you consent to be photographed and recorded by audio or video.  Photographs and recordings may be copyrighted, published, distributed and used in any media, including print and electronic, for reporting and marketing purposes. If you do not consent to your image being used in this way wish to consent, please contact us before attending an event.

If you attend an event and compete in a SWA competition, time and position data will be processed for that race attached with your name and university. This data will then be combined with other race information for the season to produce series results which will be published on our website. If you do not wish for your race data to be combined, stored or published, please contact us before competing.

How long will we keep your information

We retain the right to preserve personal data records for the use of archival and statistical processing purposes. It is your right to request the removal of your personal data at any point.

Who do we share your information with

We may share your personal data with processors acting on our behalf. These include volunteers that make up the SWA organising committee, cloud storage providers, website hosting providers, online communication services, payment processing, venues, event organisers, competition and prize providers. We will take measures to ensure data processors have a good understanding of GDPR, where possible, to ensure your personal data is handled in line with legal standards.

We will not share your personal data with any external businesses or individuals without your consent.

How we secure your information

We strive to protect your information from unauthorised access, use, or disclosure. We use a variety of physical and technical measures, policies, and procedures designed to protect our systems and your Personal Information. Unfortunately, there's no such thing as completely secure data transmission or storage, so we can't guarantee that our security will not be breached (by technical measures or through violation of our policies and procedures).

We will never ask for your password by email (but may send you a temporary password via email if you have requested a password reset). If you ever receive an email that requests your password, please let us know by sending it to This email address is being protected from spambots. You need JavaScript enabled to view it. so that we can investigate the source of the email.

Our Website

When you visit our website your IP address, operating system and browser type are recorded so that we know how many visitors have taken an interest in our work and how our website can be improved for their access environments.

We use cookies if you wish to remain logged in to the website. You may refuse the use of these cookies by not selecting this option or blocking them using the appropriate settings on your browser. If you do not allow cookies, you may be unable to access certain parts of our site.

Access to information

GDPR gives you the right to access information held about you. Your right of access can be exercised in accordance with GDPR. Any access request will not be subject to a charge.

Changes to our privacy notice

We will ensure to notify all individuals whose data we hold in the event of any changes to our privacy policy. This can be found at any time on this webpage.

Your rights

You have the right to get a copy of your personal data, to have it corrected, or deleted, to take a portable electronic copy, to object or to withdraw your consent. All data protection enquiries may be addressed to the Managing Director at the above postal address or to This email address is being protected from spambots. You need JavaScript enabled to view it..

You also have the right to complain to the UK’s Information Commissioner's Office.